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What to know about
submitting to the HJPH
The purpose of the Hawai‘i Journal of Public Health is to promote
improvements in public health policy, practice, and education in Hawaii,
the Pacific, and Asia through research, advocacy, and policy formation.
The HJPH publishes original research in the areas of research, research
methods and program evaluation. The HJPH also serves as a forum for
discussions of public health policy, and publishes commentaries and
editorials on important issues in public health in Hawai‘i, the Pacific,
and Asia. We encourage public health practitioners and students to
contribute, as well as public and private policymakers. Our aim is to
be an inclusive forum for high-quality work on public health issues that
is accessible to a wide audience. The Journal adheres to the criteria
of the
International Committee of Medical Journal Editors.
Instructions for
Authors
What to know about
submitting to the HJPH
The purpose of the Hawai‘i Journal of Public Health is to promote
improvements in public health policy, practice, and education in Hawaii,
the Pacific, and Asia through research, advocacy, and policy formation.
The HJPH publishes original research in the areas of research, research
methods and program evaluation. The HJPH also serves as a forum for
discussions of public health policy, and publishes commentaries and
editorials on important issues in public health in Hawai‘i, the Pacific,
and Asia. We encourage public health practitioners and students to
contribute, as well as public and private policymakers. Our aim is to
be an inclusive forum for high-quality work on public health issues that
is accessible to a wide audience. The Journal adheres to the criteria
of the
International Committee of Medical Journal Editors.
What should I
submit?
Informal
Inquiries.
The editors cannot respond to individual queries regarding the
appropriateness of planned contributions. Therefore, if a planned
contribution is close to completion, please consult the guidelines
detailed here in order to better judge a paper's appropriateness for our
readership. It is also helpful to consult recent issues of the Journal
regarding our scope of coverage of public health issues.
Authors wishing to
discuss groundbreaking public health initiatives with the Editors, Dr
Kawika Liu,
kawika.liu@doh.hawaii.gov, or Dr Andrew Grandinetti,
andrewg@hawaii.edu.
Appropriate
Format. A
variety of Journal formats are available in order to reach diverse
audiences and fill varied needs within public health.
Original articles (up to 8000 words in main text, 4
tables/figures, and a structured abstract of 250 words) are usually
research-related, quantitative or qualitative papers.
Student submissions (up to 2500 words in main text, 2
tables/figures, and a structured abstract of 150 words) are papers
primarily authored by students at any level of education, and should be
research-oriented.
Brief Reports (up to 2000 words in main text, 2
tables/figures, and an abstract of up to 80 words) are preliminary or
novel findings or projects. The
Calendar (up to 100 words, no abstract) section highlights
events of interest to the public health community, but has a significant
lead time, and so should be submitted accordingly.
Public Health Practices, Issues
and Discussions (up 8000 words in main text,
unstructured abstract of 100 words) foregrounds current practice or
issues within the public health community, and is intended to promote
discussion of different viewpoints. Editorials (1000 words,
unstructured abstract of 100 words) are usually solicited by the
editors, but persons wishing to submit a critical essay on current
issues of public health should contact the editors. Finally,
Letters (800 words, no abstract, 1 table, up to 10
references) may comment briefly on prior submissions to the Journal or
advances in public health.
Manuscript
Preparation
Titles and
Subtitles.
Titles should be concise, specific, and informative, and should contain
the key points of the work.
Abstracts.
Please submit a structured abstract, with separate headings as follows,
for Original Articles, Student Submissions, and research-related Brief
Reports.
·
Objective - purpose(s) of the study or investigation
·
Methods - basic procedures (for example, selection of study
subjects and observational and analytical methods, as well as date and
place of study)
·
Results - main findings - specific data and their statistical
significance (if appropriate and possible)
·
Conclusions - the principal conclusions drawn from the findings
·
Implications - the implications of your study for public health in
Hawai‘i and/or the Pacific
Please see the AMA
Manual of Style for further instructions. Submissions to Editorials,
Letters or the Calendar do not require an abstract.
Headings.
All headings should conform to a consistent pattern, using no more than
3 outline levels, and should be kept brief. Avoid acronyms and
sentences.
Addenda.
The use of addenda is discouraged; if material must be added after
manuscript acceptance, it should be incorporated into the original text.
Acknowledgments.
Disclosure of all financial and material support is required. Upon
acceptance, the first author will be asked to certify that all persons
who have contributed substantially to the work but who do not fulfill
authorship criteria have been listed, and that written permission for
listing them has been obtained.
Human
Participant Protection.
The Journal adheres to the Declaration of Helsinki of the World Medical
Association. If human participants are involved, a statement of
exemption or approval from an institutional review board is required.
Tables and
Figures.
Please note the following guidelines for the number of tables, figures,
and images: Original Articles (4 tables/figures),
Student Submissions (2 tables/figures), Briefs (2
tables/figures).
Each table and
figure should have a self-contained title that is fully comprehensible
without reference to the text.
If references are
cited within a table or figure, they should be ordered as though they
fall at the first callout (i.e., text mention) of that table or figure.
Tables cannot
include subordinate parts (i.e., no more than 1 column head is permitted
per column) and cannot include charts. All items within a column must
conform as much as possible--in identity and in units--to the column
head. Avoid submitting text or simple lists as tables. Please note that
confusion may arise between stub heads that indicate raw data and those
that denote a variable; for example, "Without housing, %" is not the
same as "Percentage without housing, OR (95% CI)."
Figures must be
created with a computer program and submitted in their original formats,
NOT placed in Word or PowerPoint. Legends and notes should be included
in the article file and NOT the figure itself. Please avoid more than 4
charts per figure and submit each chart in a separate file. All figures
must be done in black and white unless special arrangements have been
made for the use of color.
Flowcharts
depicting study design or recruitment of participants are not necessary
and should not be included if they duplicate text. Exceptions may be
made for complex or novel study designs.
Supplementary/Image Files.
Be prepared to include relevant prior publications in-press or
in-process if they contain related or potentially duplicative findings.
These files will not appear with the print article, though they
might accompany the final version of the paper on-line at the
Editor-in-Chief’s discretion. Supplementary files are not
converted to PDF for review but will be available to editors and staff
exactly as uploaded.
Images.
The Journal uses photography and graphics to illustrate the issues
raised in our published articles.
Appendices.
On occasion data that may not be easily presented in text or figure form
may warrant the use of an appendix. Appendixes should be created as a
supplementary file to the manuscript; they will not be converted to PDF
for review, but will be available to editors and staff exactly as
uploaded. Appendices will neither be edited nor published in print, but
can be linked to the online version of the article if they are accepted
with the article. If your article has an appendix and you would like it
to appear online, please contact production staff before your article is
finalized.
References.
All references should be formatted according to the Vancouver Style, or
Uniform Requirements for Manuscripts Submitted to Biomedical Journals.
A guide to the style is available
here. Please remove all automatic footnotes and endnotes, and all
automatic links between citation numbers and the references. (Note that
some bibliographic software offers one-step removal of linking codes
specifically for submitting manuscripts to publishers.) Verify all
references using
MEDLINE.
Use of
Statistics.
Please distinguish between regression parameter estimates and
standardized regression parameter estimates by (1) changing all Beta
symbols to b (for unstandardized regression parameter estimates) or to B
(for standardized regression parameter estimates) and (2) replacing all
text or symbolic references to "Beta" in the manuscript and tables to
language referencing b (parameter estimates) or B (standardized
parameter estimates), as appropriate.
Please be careful
to describe relative risks accurately, because common errors can confuse
the reader. For example, an odds ratio may overestimate the relative
risk depending on the commonness of the condition, study design, and the
sampling methods employed. Therefore, an odds ratio of 4.79 may indicate
that the outcome in question is almost 5 times as likely to occur
compared with the reference condition, but may not indicate a similar
increase in risk.
How do I submit
my manuscript?
All submissions
should be in the form of a Microsoft Word document as an attachment to
an email to the editors: Kawika Liu,
kawika.liu@doh.hawaii.gov, or Andrew Grandinetti,
andrewg@hawaii.edu. The manuscript should be in Times Roman font,
10 point, with no underlining or full capitals. Spacing should be
double, not 1 ½. Pages should be numbered consecutively, beginning with
the first page, and all graphs, tables and figures should be provided
after the main text, not embedded within it. A separate unnumbered
cover page should provide the name of the corresponding author, address,
phone, fax, and email. A statement reflecting the consensus of all
authors to the content of the manuscript should also be provided. In
this cover letter, we also request a disclosure of all possible
conflicts of interest, as well as a brief indication of the importance
of the manuscript to the field of public health.
Also in the cover
letter please provide a statement of whether the study received IRB
approval if it involved human subjects, and the name of the approving
IRB, if applicable. You may also suggest up to three peer reviewers,
although the Journal maintains a pool of its own peer-reviewers.
Authorship and
Contributorship.
Individual contributions of each author must be specified in a single
brief statement. Listing more than 6 authors requires justification.
Example: K Kealoha conceived of the study and supervised
all aspects of its implementation. S Miyagi assisted with the study and
completed the analyses. J Smith synthesized analyses and led the
writing. T Tamalelei assisted with the study and analyses. All authors
helped to conceptualize ideas, interpret findings, and review drafts of
the manuscript.
Upon acceptance, all authors must certify that they will take public
responsibility for the content and provide any relevant data upon
request. All authors must also certify that they have contributed
substantially to conception and design or analysis and interpretation of
the data, drafting or revision of content, and approval of the final
version. Copyright is transferred to the Hawai‘i Journal of Public
Health.
Author-Suggested Reviewers.
(Optional) This field gives you the chance to suggest individuals
who specialize in the topic(s) your paper covers to be used as reviewers
for your paper. It is not necessary to suggest reviewers when you
submit a paper, as the Journal maintains a large pool of reviewers drawn
from all specialties in the arena of public health. However, the editors
welcome your suggestions if you have some people in mind. You may submit
up to 6 suggested reviewers, but all must be submitted with a
valid email address. The Journal does not guarantee that the editors
will choose to utilize all or even part of any suggested reviewer list.
Keywords.
In terms of the keywords, the Journal aims for generalizations. In this
way, a searcher is more likely to find a range of information under any
particular topic.
Author
Information.
Please include the email address, name, and institution for each author.
Title Page
(page 1 of the Manuscript File).
All that is necessary on the title page is the title itself.
Authorship information must not appear on the title page (nor
anywhere else in the Manuscript File). The Journal's review process
is double-blind--to ensure an impartial evaluation, reviewers'
identities will not be divulged to authors, and author's
identities will not be available to reviewers until after an
editorial decision is made. If you would like to include information
such as the word counts for your abstract, main text, and references, as
well as the number of tables/figures on the title page, please do so.
This easily accessible information can be very useful to editors and
reviewers.
Abstract (page
2 of the Manuscript File).
Copy and paste your abstract as provided in the Manuscript Information
section previously.
Text (begins on
page 3 of the Manuscript File). Add subheads for clearer presentation and informed reading (at least 1
subhead for every 2 pages). Text heads should be brief. Editorial staff
reserves the right to shorten heads to fit. Use acronyms sparingly, if
at all.
We recommend the
use of certain fonts: Times, Times Roman, Arial; please use the Symbol
font for special characters. Using other fonts could make the PDF more
difficult to read.
References
(within the Manuscript File).
References should appear after the main text (and before tables and
figures) in the manuscript file that you will upload. They will become
both a part of the PDF and a separate HTML file with links to the
MEDLINE database. Please include these links as part of your
submission. These links will allow editors and reviewers immediate
access to works cited. While HTML references are certainly a handy
feature, it is not at all essential that the references be flawlessly
formatted and linked in order to submit. We advise, however, that you
not spend an inordinate amount of time attempting to fix their
appearance, and just submit them as is (or even completely unlinked, if
you prefer). Your submission will be judged on its substance, which will
be unaffected by the HTML reference section.
Tables and
Figures (within the Manuscript File). Tables should each be placed on a separate page at the end
of the manuscript file you will upload. Figures in Excel format should
appear directly after tables, each on a separate page. Figures in other
than Excel format can either (1) be pasted onto the end of the
Manuscript File, each on a separate page, or (2) be uploaded as figure
files (see Other Figure Files below).
Note: Do not
upload Excel files as figure files. Instead, you must submit Excel-based
figures by cutting and pasting them into the end of your manuscript
file. If you try to upload them as figure files, they will not
appear with the PDF and may prevent conversion altogether.
Other Figure
Files.
Upload non-Excel black-and-white (no color) charts and graphs as Figure
Files. Formats not supported include the following: Bitmap
(.bmp), Canvas (.cnv), CorelDRAW (.cdr), Excel (.xls), PhotoShop (.psd),
PICT (.pict), and locked or encrypted PDFs. Multi-page PowerPoint files
(.ppt) are not supported; however, one slide per file is
acceptable. If you wish to submit a supplemental PowerPoint presentation
of your submission, this can be done as a separate file. Your figures
will be converted and appended to the PDF of your manuscript.
Supplementary/Image Files.
Upload relevant prior publications in-press or in-process if they
contain related or potentially duplicative findings. These are files
that will not appear with the print article, though they might
accompany the final version of the paper on-line at the
Editor-in-Chief's discretion. Supplementary files are not
converted to PDF for review but will be available to editors and staff
exactly as you upload them.
Images.
High-quality digital photos and other images should be uploaded as
"Supplementary/Image Files." These files are not converted to PDF
for review but will be available to editors and staff, and readers
exactly as you upload them. Image formats accepted are TIFF, PSD, EPS,
WMF, PDF, and JPEG files of minimum 300 dpi resolution at 4 by 6 inches.
TIFF files are preferred. Do not submit low-resolution images
such as GIFs saved from your Web browser as image files.
Any images
uploaded as "Figure Files" will appear in the PDF, and thus will be seen
by reviewers. You may upload a small, low-resolution image as a Figure
File, IF you also upload a high-quality version as a supplementary/image
file, or plan to send one by mail or e-mail upon acceptance.
Review,
Editing, and Production
We acknowledge
new, revised, and resubmitted manuscripts upon receipt. We will work
diligently with the authors to prepare the article for publication, if
certain basic standards are met. Peer review of the remainder takes 2-3
months from submission to initial decision. The review process is
double-blinded, with authors unaware of the identities of reviewers and
reviewers unaware of the identities of authors until acceptance. The
time from submission to final acceptance of reviewed/revised papers
averages 4 months. Upon acceptance, authors will be asked to submit
final version source files for editing and production.
Conflicts
Of Interest
You
must disclose any affiliations that are relevant to the content/subject
of your paper, financial or otherwise. At the editors' discretion, this
information will be included with your paper if it is published. Your
disclosure must include the following information: All current employers
of all authors of the paper, a list of all funders that supported work
that contributed to the development of the manuscript, and any other
known associations of the authors that could be construed as presenting
a conflict of interest.
The NIH’s Public Access Policy
As of
2 May 2005, the National Institutes of Health (NIH) asks its funded
investigators to voluntarily submit to PubMed Central (PMC) any accepted
journal manuscripts that resulted in whole or in part from research
funded by the NIH. This “NIH Public Access Policy” applies only to
manuscripts accepted for publication on or after 2 May 2005.
The
Hawai‘i Journal of Public Health, as publisher and copyright holder,
offers the following instructions for NIH-funded authors wishing to
submit their accepted Hawai‘i Journal of Public Health manuscripts to
PMC:
-
Version of paper
to submit : Accepted manuscript version (prior to editing)
-
When to make manuscript available on PMC : 12
months after the publication date in Hawai‘i Journal of Public
Health.
-
PubMed vs. PubMed Central : To clear up any
confusion—
the Journal automatically submits all final articles
immediately upon publication to PubMed for indexing. PubMed then
links directly back to the published article, which is archived at
www.hawaii.gov/health along with any data supplements, eLetters,
interjournal citation links, and other digital resources. PubMed
Central is a separate free-access database of articles.
The
NIH’s stated goals for the PMC database of manuscripts are to (1)
improve its ability to manage its grants portfolio; (2) create a
permanent digital archive of articles based on NIH-funded research; and
(3) facilitate additional public access to research publications, beyond
the access already provided by many journals. While the NIH encourages
submission of manuscripts, the policy is voluntary, and there will be no
sanctions against authors who do not submit their manuscripts.
Hawai‘i Journal of Public Health’s Public Access Model
The Journal
is
committed to wide dissemination of research via a hybrid publication
model that combines free online access along with subscriber access to
the print content. Features of the Journal’s model include:
-
All content is
available online, starting with Volume 1, Number 1, at
http://hawaii.gov/health/hjph/copy_of_NewBeginningIndex.html.
-
All content is
available free of charge once posted to the website.
-
Subscriptions are
available in individual, single-site institutional tiers, and global
(multisite) institutional models for the print version; no
subscription is required for the online version.
Embargo
Policy And Press Relations
With each issue Hawai‘i Journal of Public Health sends out advance
notice of upcoming articles to members of the press. All papers are
embargoed for release until a specified date. No story may be released
to the public until 12:01 a.m. on the embargo date (this means that news
stories may be printed, aired, or released electronically in that day's
morning editions). Occasionally, if Hawai‘i Journal of Public Health is
holding a press briefing, an embargo time will also appear on the press
release. This embargo policy is in accordance with standard U.S.
practices.
Authors are requested not to share their findings with any members of
the media when an article is being considered for publication, up until
the time that the article is either rejected or published (not simply
accepted for publication). If an author's organization is planning a
press release or other media strategy, these activities should be
coordinated with the Hawai‘i Journal of Public Health staff. Address
inquiries about this policy to the editors.
Questions?
Send an e-mail to
kawika.liu@doh.hawaii.gov or
agrandinetti@hawaii.edu.
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