HAWAII
ADMINISTRATIVE RULES
DIRECTORY
TITLE 14 DEPARTMENT OF PERSONNEL SERVICES
Subtitle 1 State of Hawaii Personnel
Rules
Chapter
1 General Provisions; Definitions
2 Public Information; Petition for
Revision of Rules and
Declaratory Rulings
3 Repealed
3.01 Filling Positions in the Civil
Service
3.02 Certification
3.03 Non-Competitive Movements
3.04 Types of Appointments Status of
Civil Service Employees
4 Position Classification System
and Compensation System
5 Exempt Service
6 Pay Administration
7 Hours of Work, Overtime and
Premium Pay
8 Leaves of Absence
8.1 Leave Sharing Program
Requirements
9 Health and Safety
10 Employee Development
11 Employee Relations
12 Repealed
13 Grievance Procedure, Appeals to
the Civil Service Commission
14 Resignation, Layoff, and
Termination
15 Discipline, Suspension Pending
Investigation, Dismissal, and
Demotion
Subtitle 2 Rules of Practice and
Procedure State Civil
Service Commission
Chapter
21 General Applicability
22 Proceedings Before the Commission
23 Rules Applicable to Rulemaking
Procedures
24 Rules Applicable to Declaratory
Rulings
25 Rules Applicable to Appeals
Subtitle 3 Public Employees
Compensation Appeals Board
Chapter
31 Rules of Practice and Procedures
General Applicability
32 Rules of Practice and Procedures
Proceedings Before the Board
33 Rules of Practice and Procedures
Rulemaking Procedures
34 Rules of Practice and Procedures
Declaratory Rulings
35 Policies and Standards
36 The Compensation Plans
37 Pricing Appeals
Subtitle 4 State of Hawaii Deferred
Compensation Plan
Chapter
41 General Provisions
42 Adoption, Amendment, or Repeal of
Rules
43 Declaratory Ruling
44 Plan Provisions
Subtitle 5 State of Hawaii Cafeteria
Plan
Chapter
51 Premium Conversion Plan
Subtitle 1 State of Hawaii
Personnel Rules
Chapter 1
General Provisions; Definitions
Subchapter 1 General Provisions
§14-1-1 Purpose of chapter; statement
of policy
§14-1-2 Applicability of rules
§14-1-3 General responsibilities of
director
§14-1-4 General responsibilities of
departments
§14-1-5 Reporting personnel information
§14-1-6 Authority to investigate
§14-1-7 Enforcement authority of
director
§14-1-8 Equal employment opportunity
§14-1-9 Delegation of authority
Subchapter 2 Definitions
§14-1-15 Definitions
Chapter 2
Public Information; Petition for
Revision of Rules and
Declaratory Rulings
§14-2-1 Public information
§14-2-2 Petition for adoption,
amendment or repeal of rules
§14-2-3 Declaratory ruling
Chapter 3
Filling Positions in the
Civil Service
Repealed
Chapter 3.01
Filling Positions in the
Civil Service
Subchapter 1 General Provisions
§14-3.01-1 Purpose
§14-3.01-2 Appointment through the
merit system
§14-3.01-3 Discretion of appointing
authority in filling
vacancies
Subchapter 2 Recruitment
§14-3.01-4 Citizenship and residence
§14-3.01-5 Announcement of recruitment
and examination
§14-3.01-6 Content of recruitment and
examination announcement
§14-3.01-7 Period of recruitment
§14-3.01-8 Acceptance of applications
§14-3.01-9 Cancellation of recruitment
and examination
announcements
Subchapter 3 Examination
§14-3.01-10 Scope and character of
examinations
§14-3.01-11 Disqualification of
applicants
§14-3.01-12 Conduct of examinations
§14-3.01-13 Rating of examinations
§14-3.01-14 Notification of results
of examination
§14-3.01-15 Administrative review of
examination rating
§14-3.01-16 Changes in rating
§14-3.01-17 Protection of
confidentiality of
materials
§14-3.01-18 Records and reports of
examinations
Chapter 3.02
Certification
§14-3.02-1 Duration of eligibility
§14-3.02-2 Certification of eligibles
§14-3.02-3 Selective certification
§14-3.02-4 Appointing authority to
contact eligibles
§14-3.02-5 Suspension and removal of
eligible from competitive
list of eligibles;
restoration to list
§14-3.02-6 Cancellation of competitive
eligible lists
§14-3.02-7 Suspension and removal of
eligible from select
priority list;
restoration to list
§14-3.02-8 Direct hire
Chapter 3.03
Non-Competitive Movements
§14-3.03-1 Transfers
§14-3.03-2 Exchanges
§14-3.03-3 Non-competitive promotions
§14-3.03-4 Voluntary demotions
§14-3.03-5 Movement of non-regular
employees
Chapter 3.04
Types of Appointments
Status of Civil Service Employees
Subchapter 1 Types of Appointment
§14-3.04-1 Permanent appointment
§14-3.04-2 Probationary appointment
§14-3.04-3 Provisional appointment
§14-3.04-4 Temporary appointment
§14-3.04-5 Extension of temporary
appointments
§14-3.04-6 Emergency appointment
Subchapter 2 Status of Civil Service
Employees
§14-3.04-7 Regular status
§14-3.04-8 Non-regular status
Chapter 4
Position Classification and
Compensation System
§14-4-1 Statement of policy
Subchapter 1 Position Classification
System
§14-4-2 Development and maintenance of
a position classification
system
§14-4-3 Establishment of standards for
position classification
§14-4-4 Procedures for position
classification
§14-4-5 Classification of positions
§14-4-6 Administrative reviews of
classification actions
§14-4-7 Departmental responsibilities
for position classification
Subchapter 2 Compensation System
§14-4-20 Assignment of new classes to
pay ranges
§14-4-21 Evaluation of classes for
assignment to pay ranges
Chapter 5
Exempt Service
§14-5-1 General provisions
§14-5-2 Authority to exempt
Chapter 6
Pay Administration
§14-6-1 General pay provisions
§14-6-2 Other compensation adjustments
§14-6-3 Pay actions related to
appointments
§14-6-4 Temporary assignment
§14-6-5 Pay actions related to
reallocation of positions
§14-6-6 [Old] Repealed
§14-6-6 Pay actions related to length
of service
§14-6-7 Pay actions related to
repricing of classes
§14-6-8 Temporary differential pay
§14-6-9 Compensation adjustments for
employees with compression
differential or equity bonus
§14-6-10 Pay actions related to
changes in the bargaining
unit assignment
Chapter 7
Hours of Work, Overtime and
Premium Pay
§14-7-1 Purpose
§14-7-2 General provisions
§14-7-3 Overtime
§14-7-4 Mutual agreements
§14-7-5 Split shift
§14-7-6 Stand-by duty
§14-7-7 Night differential pay
§14-7-8 Hazard pay
§14-7-9 Legal holiday
§14-7-10 Lodging
§14-7-11 Travel for employees at
Kalaupapa Settlement
Chapter 8
Leaves of Absence
§14-8-1 Purpose
§14-8-2 Applicability
§14-8-3 Educational and certain other
leaves of absence without
pay
§14-8-4 Leave without pay for officer
or employees on loan to
other governments or for
government programs
administered by private or
public agencies
§14-8-5 Leave without pay to work at
the State Legislature
§14-8-6 Leave without pay to delay
layoff
§14-8-7 Military leave without pay
§14-8-7.1 Leave without pay to work in
an exempt position
§14-8-8 Sabbatical leave
§14-8-9 Vacation leave
§14-8-10 Sick leave
§14-8-11 General provisions affecting
vacation and sick leave
§14-8-12 Special leave provisions for
employees receiving workers'
compensation
§14-8-13 Industrial injury leave
§14-8-14 Accidental injury leave
§14-8-15 Funeral leave
§14-8-16 Temporary intergovernmental
assignment of employees
§14-8-17 Military leave with pay
§14-8-18 Leave for employee summoned as
witness or juror
§14-8-19 Unauthorized leave of absence
§14-8-20 Employee rights
Chapter 8.1
Leave Sharing Program Requirements
§14-8.1-1 Purpose
§14-8.1-2 Applicability
§14-8.1-3 Administration of leave
sharing program
§14-8.1-4 Leave sharing procedures;
general administration
§14-8.1-5 Direct share option
§14-8.1-6 Leave bank option
§14-8.1-7 Leave sharing donations;
donors
§14-8.1-8 Leave sharing recipients
§14-8.1-9 Termination of shared leave
§14-8.1-10 Prohibited acts
§14-8.1-11 Termination of leave
sharing program
Chapter 9
Health and Safety
§14-9-1 Statement of policy
Subchapter 1 Medical Standards;
Health and Safety
§14-9-2 Medical standards
§14-9-3 Health and safety
Subchapter 2 Placement of Employees
Who Become Medically
Non-Qualified
§14-9-4 General provisions
§14-9-5 Conditions for placement
§14-9-6 Waiver of placement rights
§14-9-7 Placement of disabled employees
§14-9-8 Repealed
§14-9-9 Eligibility for reemployment
Chapter 10
Employee Development
§14-10-1 Applicability
§14-10-2 Responsibilities
§14-10-3 Selection and assignment of
trainees
Chapter 11
Employee Relations
§14-11-1 Purpose
§14-11-2 Performance evaluation
§14-11-3 General provisions for
incentive and service awards
§14-11-4 Incentive awards
§14-11-5 Service awards
§14-11-6 Personnel files
§14-11-7 Uniforms
Chapter 12
Letter of Reprimand, Suspension,
Involuntary Demotion, Disability
Demotion, Dismissal
Repealed
Chapter 13
Grievance Procedure, Appeals to the
Civil Service Commission
§14-13-1 Applicability
§14-13-2 General provisions
§14-13-3 Establishment of grievance
procedure
§14-13-4 Conclusion of a grievance
§14-13-5 Appeals to the civil service
commission
Chapter 14
Resignation, Layoff, and Termination
§14-14-1 Purpose
Subchapter 1 Resignation
§14-14-2 Applicability
§14-14-3 Notice of resignation
§14-14-4 Withdrawal of resignation
§14-14-5 Resignation in good standing
§14-14-5.1 Resignation submitted
during investigation
Subchapter 2 Layoff
§14-14-6 Notice of impending layoff;
placement rights
§14-14-7 Retention points
§14-14-8 Waiver of displacement rights
§14-14-9 Conditions for placement
§14-14-10 Placement within the
employing agency
§14-14-11 Statewide layoff action
§14-14-12 Waiver of time limits for
notices
Subchapter 3 Termination
§14-14-13 Applicability
§14-14-14 Termination of employment
Chapter 15
Discipline, Suspension Pending
Investigation, Dismissal, and Demotion
§14-15-1 Applicability; purpose
§14-15-2 Discipline
§14-15-3 Suspension pending
investigation
§14-15-4 Dismissal
§14-15-5 Demotion
§14-15-6 Notices to the director
Subtitle 2 Rules of Practice
and Procedure
State Civil Service Commission
Chapter 21
General Applicability
§14-21-1 Purpose
§14-21-2 Construction of rules
§14-21-3 Limitation of jurisdiction
§14-21-4 Procedure and terms
§14-21-5 Definitions
§14-21-6 Civil service commission
office
§14-21-7 Meetings
§14-21-8 Minutes
§14-21-9 Hearings
§14-21-10 Quorum and number of votes
necessary to validate acts
§14-21-11 Administration
§14-21-12 Public records
Chapter 22
Proceedings Before the Commission
§14-22-1 General provisions
§14-22-2 Appearances and practices
before the commission
§14-22-3 Disqualification of
commissioner or hearing
officer
§14-22-4 Consolidation
§14-22-5 Filing of documents
§14-22-6 Amendment of documents and
dismissal
§14-22-7 Retention of documents
§14-22-8 Computation of time
§14-22-9 Continuances or extensions of
time
§14-22-10 Service of process
§14-22-11 Commission decision
Chapter 23
Rules Applicable to
Rulemaking Procedures
§14-23-1 Initiation of rulemaking
proceedings
§14-23-2 Notice of public hearing
§14-23-3 Conduct of hearing
§14-23-4 Commission action
§14-23-5 Emergency rulemaking
§14-23-6 Filing of rules
§14-23-7 Taking effect of rules
§14-23-8 Publication of rules
Chapter 24
Rules Applicable to
Declaratory Rulings
§14-24-1 Petitions for declaratory
rulings
§14-24-2 Request for hearing
§14-24-3 Applicability of order
§14-24-4 Declaratory ruling on
commission's own motion
§14-24-5 Refusal to issue declaratory
order
Chapter 25
Rules Applicable to Appeals
§14-25-1 Standing to appeal
§14-25-2 Filing of appeal
§14-25-3 Notice
§14-25-4 Appeal hearing
Subtitle 3 Public Employees
Compensation Appeals Board
Chapter 31
Rules of Practice and Procedures
General Applicability
§14-31-1 Purpose
§14-31-2 Construction of rules
§14-31-3 Limitation of jurisdiction
§14-31-4 Procedure and terms
§14-31-5 Definitions
§14-31-6 Public employees compensation
appeals board office
§14-31-7 Meetings
§14-31-8 Minutes
§14-31-9 Hearings; notice
§14-31-10 Quorum and number of votes
necessary to validate acts
§14-31-11 Administration
§14-31-12 Public records
§14-31-13 Repealed rules
Chapter 32
Rules of Practice and Procedures
Proceedings Before the Board
§14-32-1 General provisions
§14-32-2 Appearances and practices
before the board
§14-32-3 Disqualification of
commissioner or hearing
officer
§14-32-4 Consolidation
§14-32-5 Filing of documents
§14-32-6 Amendment of documents and
dismissal
§14-32-7 Retention of documents
§14-32-8 Computation of time
§14-32-9 Continuances or extensions of
time
§14-32-10 Service of process
§14-32-11 Board decision
Chapter 33
Rules of Practice and Procedures
Rulemaking Procedures
§14-33-1 Initiation of rulemaking
proceedings
§14-33-2 Notice of public hearing
§14-33-3 Conduct of hearing
§14-33-4 Board action
§14-33-5 Emergency rulemaking
§14-33-6 Filing of rules
§14-33-7 Taking effect of rules
§14-33-8 Publication of rules
Chapter 34
Rules of Practice and Procedures
Declaratory Rulings
§14-34-1 Petitions for declaratory
rulings
§14-34-2 Request for hearing
§14-34-3 Applicability of order
§14-34-4 Declaratory ruling on board's
own motion
§14-34-5 Refusal to issue declaratory
order
Chapter 35
Policies and Standards
§14-35-1 Pricing policies
§14-35-2 Pricing standards
Chapter 36
The Compensation Plans
§14-36-1 Determination of blue collar
classes
§14-36-2 Tentative compensation plans
§14-36-3 Final compensation plans
Chapter 37
Pricing Appeals
§14-37-1 Standing to pricing appeal
§14-37-2 Filing of appeal
§14-37-3 Distribution of pricing appeal
copies
§14-37-4 Notice
§14-37-5 Conduct of pricing appeal
hearing
§14-37-6 Findings and decisions
§14-37-7 Final adjustments
Subtitle 4 State of Hawaii
Deferred Compensation Plan
Chapter 41
General Provisions
§14-41-1 Purpose
§14-41-2 Definitions
§14-41-3 Office of the board
§14-41-4 Appearances before the board
§14-41-5 Public records and information
Chapter 42
Adoption, Amendment, or Repeal
of Rules
§14-42-1 Petition
§14-42-2 Form of petition
§14-42-3 Disposition of petition
§14-42-4 Rulemaking
Chapter 43
Declaratory Ruling
§14-43-1 Petition
§14-43-2 Form of petition
§14-43-3 Non-issuance of declaratory
order
§14-43-4 Disposition of petition
§14-43-5 Applicability of orders
Chapter 44
Plan Provisions
Subchapter 1 Enrollment
§14-44-1 Eligibility requirements
§14-44-2 Application for enrollment
§14-44-3 Acceptance; effective date
§14-44-4 Rejection; notification
§14-44-5 Changes to participation
agreement
§14-44-6 Re-enrollment
Subchapter 2 Deferrals
§14-44-7 Deferrals allowed;
authorization; commencement
§14-44-8 Limitations on amounts
deferred
§14-44-9 Catch-up provision
§14-44-10 Reduction in maximum amounts
allowable
§14-44-11 Responsibilities regarding
maximum amounts
§14-44-12 Insufficient funds;
suspension; reinstatement
§14-44-13 Deferrals remain as
employer's assets
Subchapter 3 Investments
§14-44-14 Investment of deferred
amounts
§14-44-15 Designation of investment
preference
§14-44-16 Transfer of amounts
previously deferred
Subchapter 4 Accounts and Reports
§14-44-17 Individual accounts
§14-44-18 Adjustments to accounts
§14-44-19 Reports on accounts
§14-44-20 Disclosure of information
Subchapter 5 Distribution of Benefits
§14-44-21 When payable; earliest and
latest dates
§14-44-22 Distribution request form;
filing requirements
§14-44-23 Normal retirement age
defined; designation
§14-44-24 Election to commence
benefits
§14-44-25 Selection of payment options
§14-44-26 Failure to select
distribution options
§14-44-27 Beneficiaries; designation;
rights
§14-44-28 Withholding of taxes
§14-44-29 Mailing of payments
Subchapter 6 Unforeseeable Emergency
§14-44-30 Request for emergency
withdrawal; form
§14-44-31 Unforeseeable emergency
defined
§14-44-32 Limitations on withdrawals
§14-44-33 Payment; board approval
Subchapter 7 Transfers Between
Employers
§14-44-34 Transfers between employers
under the plan
§14-44-35 Transfers to another
eligible plan
§14-44-36 Transfers from another
eligible plan
Subchapter 8 Board Review of
Administrator's Actions
§14-44-37 Request for board review
§14-44-38 Disposition of request
Subtitle 5 State of Hawaii
Cafeteria Plan
Chapter 51
Premium Conversion Plan
Subchapter 1 Purpose and Definitions
§14-51-1 Purpose
§14-51-2 Definitions
Subchapter 2 Eligibility and
Enrollment
§14-51-11 Eligibility requirements
§14-51-12 Enrollment
Subchapter 3 Benefit Elections
§14-51-21 Filing of benefit elections
§14-51-22 Periods during which
elections may be made;
effective date of coverage
§14-51-23 Duration of elections
§14-51-24 Changes in elections
§14-51-25 Review
§14-51-26 Rejection and cancellation;
notification
§14-51-27 Level of payment
Subchapter 4 Funding and Payment of
Benefits
§14-51-31 Funding
§14-51-32 Funding limitation
§14-51-33 Payment of benefits
§14-51-34 Forfeiture of unused
compensation reduction
amounts
§14-51-35 Description of benefits other
than cash
Subchapter 5 Administration
§14-51-41 Plan administrator
§14-51-42 Authority
§14-51-43 Removal
§14-51-44 Powers and duties
§14-51-45 Accounts
§14-51-46 Reliance on advisors
§14-51-47 Fiduciary responsibilities
§14-51-48 Administration expenses
§14-51-49 Delegation
§14-51-50 Disputes
§14-51-51 Appeals procedure
Subchapter 6 Amendment and Termination
§14-51-61 Amendment by the employer
§14-51-62 No diversion of assets
§14-51-63 Termination of plan
Subchapter 7 General Provisions
§14-51-71 Employment rights
§14-51-72 Benefit; enforceability
§14-51-73 Physical or other disability
§14-51-74 Transmittal of notices
§14-51-75 Controlling law
§14-51-76 Text prevails over captions
§14-51-77 Rules of construction
§14-51-78 Computation of time
§14-51-79 Successors and assigns
§14-51-80 Employee organization
§14-51-81 Acceptance of the employee
organization salary
reduction certification;
employee organization
responsibility
Table of Contents