Sunshine Memo 10-1
Minutes of Neighborhood Boards Committee
A member of the public asked whether Neighborhood
Boards violate the Sunshine Law by not keeping minutes of their
OIP found that the Sunshine Law, including its requirement
to keep written minutes, applies to committees of the Neighborhood
The Sunshine Law governs meetings of State and County
boards, which this office has determined includes Neighborhood Boards.
Haw. Rev. Stat. § 92-2 (1993); OIP Op. Ltr. No. 01-01 at 5.
Neighborhood Boards were created pursuant to the City and County
of Honolulu’s Revised Charter which makes them a Board subject
to the Sunshine Law. Id. at 4-5 (citing Rev. Charter of Honolulu,
§ 14-101 and Att’y Gen. Op. 86-5 (a board created by
Charter is subject to the Sunshine Law)).
The Sunshine Law governs requires written minutes of all board meetings.
Minutes must include specific information and, with a possible exception
for executive meeting minutes, be available within thirty days after
the meeting. Haw. Rev. Stat. § 92-9(a)-(b).
The question here is whether or not committees of
boards are meetings of a board with the requirement to create written
minutes. This Office and the Attorney General have both found that
committees of Sunshine Law boards are also subject to the Sunshine
Law. OIP Op. Ltr. No. 03-07 at 2 (citing Att’y Gen. Op. 85-27).
Committees of boards are delegated functions that normally would
be dealt with at meetings of the full board. The mere fact of delegation
should not permit committees to evade the requirements of openness
set forth in the Sunshine Law.