Opinion Letter No. 91-28
December 13, 1991
Civil Service Applications of Unsuccessful Applicants
The Department of Personnel Services (DPS) is permitted
to disclose the civil service applications of
unsuccessful applicants to other State government agencies seeking
temporary or emergency hires for the same or a related civil service
class. The OIP previously concluded that the unsuccessful
applicants’ applications are confidential under the UIPA’s
"clearly unwarranted invasion of privacy"
and "frustration of a legitimate government function"
However, the disclosure of these applications to other
State agencies seeking temporary or emergency hires in the same
or related class fulfills several conditions for inter-agency disclosure
under section 92F-19(a), Hawaii Revised Statutes. Specifically,
the disclosure of these applications to other agencies for this
purpose would be compatible with the purpose for which the information
was collected or obtained, consistent with the conditions or reasonable
expectations of use and disclosure under which the information was
provided, and reasonably proper for the performance of the requesting
agency’s duties and functions. In contrast, section 92F-19(a),
Hawaii Revised Statutes, does not permit the DPS to disclose unsuccessful
applicants’ civil service exam scores to other agencies.