Page for the Public
Instructions and tips for retrieving information
from the RRS on the Internet. Read the instructions before using
the RRS. Includes a link to the Records Report System and a 12-page
user's guide to walk you through the search and reports features
to retrieve information from the RRS.
Page for Agencies
Information and materials for State and county
agencies to help with updating
their records report beginning in 2004.
About the RRS:
The Records Report System
(RRS) was developed in 1993 to comply with a legislative mandate
[Haw. Rev. Stat. § 92F-18(b)]. That
part of the UIPA, Hawaii's public records
law, requires State and county government agencies to make a public
report describing the records they maintain. The RRS lists record
titles. It does not contain the actual individual records. The
RRS reports contain no confidential information.
Moving the RRS to the Internet:
The RRS was developed as a Wang system at a time
when Wang computers were common in State agencies. The State began
working in 2003 to migrate the RRS to make it an Internet-based
system accessible to government agencies and members of the public.
In 2004, State government agencies began updating their records
report on the RRS. The RRS on the Internet was turned live for
the public in October 2004.
Features of the RRS:
The RRS is a large computerized database, containing
a description of more than 29,000 record titles. It can assist
you in identifying the various types of records maintained by
State and county government agencies.
The RRS will tell you the following about a record
- how the record is stored and retrieved;
- the title, business address, and telephone number
of the officer in charge of the record;
- the retention period for the record;
- whether the record is public or confidential;
- whether it is a personal record;
- the legal authority for maintaining the record;
- uses of the record, and the categories of routine
users of the record.
If you have questions about the RRS, please call
the Office of Information Practices at (808) 586-1400 and ask
for the Records Report Specialist, or email
your questions to OIP.