The Records Report System

The Records Report System (RRS) was developed in 1993 to comply with a legislative mandate [Haw. Rev. Stat. § 92F-18(b)]. That part of the UIPA, Hawaii's public records law, requires State and county government agencies to make a public report describing the records they maintain. The RRS lists record titles. It does not contain the actual individual records. The RRS reports contain no confidential information.

Access the RRS by choosing an action below:

Go to the OIP Homepage

The RRS is a large computerized database, containing a description of 33,000 record titles. It can assist you in identifying the various types of records maintained by State and county government agencies.

The RRS will tell you the following about a record title:

how the record is stored and retrieved;
the title, business address, and telephone number of the officer in charge of the record;
the retention period for the record;
whether the record is public or confidential;
whether it is a personal record;
the legal authority for maintaining the record;
uses of the record, and the categories of routine users of the record.

If you have questions about the RRS, contact the Office of Information Practices.

Disclaimer

The record information in this system is reported by the agencies. The OIP may not have reviewed the data, including whether a record is public or confidential.

Also, the record information may be out of date or incomplete. Most of the reports were submitted in the mid 1990s. In 2003, the State moved the RRS off the outdated Wang system and onto the Internet to allow easy access and to give government agencies a way to update their record reports.

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