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Notice to Providers of Professional Services for Capital Improvement Projects 2008-09

The State of Hawaii, Department of Accounting and General Services (DAGS), Public Works Division (PWD) anticipates the need for professional services for capital improvement program and other projects during fiscal year July 1, 2008 - June 30, 2009.

DAGS is seeking qualified firms to provide professional services in the following disciplines:

1. ARCHITECTURE

2. CIVIL ENGINEERING

3. ELECTRICAL ENGINEERING

4. MECHANICAL ENGINEERING

5. STRUCTURAL ENGINEERING

6. GEOTECHNICAL ENGINEERING

7. ACOUSTICAL ENGINEERING

8. ENGINEERING (OTHER-SPECIFY DISCIPLINE IF NOT LISTED)

9. LANDSCAPE ARCHITECTURE

10. SURVEYING

11. PLANNING

12. PROJECT MANAGEMENT

13. CONSTRUCTION MANAGEMENT

14. PROGRAM MANAGEMENT

15. ENVIRONMENTAL SERVICES

16. COMMISSIONING SERVICES

17. RETRO-COMMISSIONING SERVICES

18. LEED ACCREDITED ARCHITECTUAL/ENGINEERING FIRMS

19. CONSTRUCTION CLAIMS CONSULTANT

20. ENERGY PERFORMANCE ENGINEERING CONSULTANT

21. DAM SAFETY ENGINEER

Hawaii State license is required for architecture, engineering, landscape architecture and surveying. Planning firms must have the necessary education, training and experience. Project management, construction management, and program management firms must have a Hawaii licensed architect or engineer on staff. Federal EPA and State Department of Health accreditation and training are required for projects involving the removal of asbestos-containing materials (ACM), lead-containing paint (LCP), underground storage tanks (UST), and other hazardous materials.

SUBMITTAL REQUIREMENTS

Consultants interested in providing professional services must submit the following items to the State Comptroller, DAGS, c/o the Public Works Administrator, Kalanimoku Building, Room 426, 1151 Punchbowl Street, Honolulu, Hawaii 96813 by June 30, 2008, 4:30 p.m.:

1. Letter of interest indicating: 1) the discipline(s); and 2) the title and corresponding number of each project and/or project category for which the firm is interested and qualified to provide professional services (see discipline list above and project list below). For project categories with multiple fee ranges, indicate the fee range(s) for which you are interested and qualified.

2. Completed DPW Form 120 (Revised 6/99) including Supplement 1 (original + 1 copy + PDF file on CD).

3. Statement of qualifications (SOQ) for each discipline highlighting the firm’s qualifications, expertise and experience (original + 1 copy + PDF file on CD). One SOQ per discipline. SOQ must list licensed or certified personnel in the discipline. Limit SOQ write-up to two pages per discipline.

4. Proof of professional liability insurance in accordance with DAGS’ policy for all projects with an estimated construction cost of $200,000 or more.

5. The names and phone numbers of up to five clients who may be contacted including at least two for whom services were rendered during the preceding year.

6. Statement indicating any conflicts of interest in performing services for DAGS and/or the State of Hawaii. List membership on State boards, commissions, etc. For additional information, please refer to the State Ethics Code, Chapter 84, Hawaii Revised Statutes, or go to the Hawaii State Ethics Commission Web site at http://hawaii.gov/ethics/ .

7. Statement indicating any objections to retaining specialty subconsultants (i.e., environmental, geotechnical, etc.) under prime contract. Objections may affect a firm’s consideration for certain projects. Note that it is typically DAGS’ intent to hire all subconsultants under the prime consultant’s contract.

8. Firms interested in ACM, LCP or UST projects must submit DPW Form 120, Supplements A, B and C, respectively; and copies of all required certifications.

9. Firms interested in project management, construction management, or program management must provide the name, experience and qualifications (training courses, certifications, etc.) of the proposed project/construction/program manager.

10. Firms interested in telecommunications infrastructure projects must provide the name, experience and qualifications (training courses, certifications, etc.) of the proposed staff.

11. In accordance with Act 96 (House Bill 2175 CD1, twenty-third Legislature, 2006): To the extent possible, DAGS intends to design and construct buildings meeting the Leadership in Energy and Environmental Design (LEED) silver or two green globes rating system or another comparable state-approved, nationally recognized, and consensus-based guideline, standard, or system, except when the guideline, standard, or system interferes or conflicts with the use of the building or facility as an emergency shelter. Firms interested in this type of work must provide the name(s) of the proposed staff with relevant experience and qualifications (such as LEED accreditation).

12. DAGS intends to implement commissioning for various projects ranging from systems commissioning to whole facility commissioning and retro-commissioning of existing buildings. Firms interested in this type of work must provide name(s) of the proposed staff with relevant experience and qualifications. Applicable professional license in architecture and/or engineering is required and firms interested must provide evidence and indicate the State in which the proposed staff holds a professional license. For retro-commissioning projects that require design services, the applicable Hawaii State license in architecture and/or engineering is required.

13. Firms interested in Construction Contract Claims and Dispute Consultant shall have the following areas of experience and expertise:

· Claim Preparation, Analysis, and Response

· CPM Schedule Analysis to Quantify Delay, Time Extension, and Extended Home Office Entitlement

· Quantification of Damages including Delay and Loss of Productivity

· Expert Reports and Testimony in Mediation, Arbitration, and Litigation

· Graphics and Multimedia Presentation

· Defective Plans and Specifications Analysis

· Change Order/Claims Evaluations, Preparation, and Negotiations

· Discovery and Deposition Assistance

14. DAGS is seeking qualified Energy Performance Engineering Consultant firms to provide professional services for the State of Hawaii, Executive Branch agencies including the University of Hawaii and the Department of Education and the Judiciary (hereinafter referred to as “State agency” or “State agencies”) with Technical Support and Assistance for Energy Savings Performance Contract (ESPC) projects, Statewide.

Interested energy performance engineering consultant firms need to be able to provide DAGS (or applicable State agencies) with technical support and assistance during the planning, development, implementation or administration of State agency projects involving new improvements, modifications or renovations, repairs or maintenance work done through the Energy Savings Performance Contract (ESPC) process.

Minimum Qualifications/Work Experience:

· Resume (including qualifications of each staff) to be used on an ESPC project, with the professional background; membership or affiliation with any type of energy savings performance contracting association; years of hands-on experience advising government agencies in implementing energy savings performance contracting.

· Relevant experience of the energy performance engineering consultant firm, such as description of types of technical support or assistance provided for other government agencies in energy savings performance contracting.

· Previous experience of the designated Project Manager that has acted as principal for at least three (3) projects of over 10,000 square feet in the past three (3) years.

· A representative sample of documents relating to technical support and/or assistance provided for other government agencies in energy savings performance contracting that was prepared by the energy performance specialty consultant firm.

15. DAGS is seeking qualified Dam Safety Engineering firms to provide professional services for inspection, analysis, computation, design and management of construction projects for dams and reservoirs, statewide. Work may include phase 1 visual dam safety inspections, hydrology analysis, hydraulic calculations, stability analysis, soils borings/lab analysis, seepage analysis, topographic surveys, bathymetric surveys, hydraulic modeling, permitting, environmental assessments/impact statements, development of construction documents, oversight of construction work and preparation of operation and maintenance manuals for the dam facility.

16. Any relevant information on the firm’s experience, expertise and past performance including but not limited to quality of work, cost control and ability to meet schedules may be submitted.

Electronic Submittals (Optional): Submittals may be e-mailed to public.works.technical.services.office@hawaii.gov in MS Word, WordPerfect or Adobe PDF.

Incomplete Submittals: Submittals received by the due date but with missing or deficient items will be considered “incomplete.” Applicants will be notified of the deficiencies and will have five (5) working days from the notification date to submit all the required items or their submittal will be considered “late.”

Late Submittals: Submittals received after the above due date will be considered “late.” Qualified applicants will be considered for projects for the balance of the fiscal year after a qualification period of up to ninety (90) calendar days.

GENERAL INFORMATION

Selection of professionals will be made in accordance with Section 103D-304, Hawaii Revised Statutes and Section 3-122-Subchapter 7, Hawaii Administrative Rules, as amended. The selection criteria employed in descending order of importance shall be:

1. Experience and professional qualifications relevant to the project type. Note that qualifications may include accreditation, such as LEED, for applicable projects.

2. Past performance on projects of similar scope for public agencies or private industry.

3. Capacity to accomplish the work in the required time.

4. Any other criteria as determined by the selection committee to be relevant or necessary.

The selection committee will give first consideration to those professionals who expressed interest in the specific project or project type. However, the selection committee may consider all professionals who responded to this notice when in the best interest of the State.

Not all the listed projects will necessarily be implemented this year. Also, DAGS may implement projects other than those specifically listed without additional notices. Certain listed projects may be advertised again in order to obtain additional information or if the response to this notice is inadequate. Other projects may also be advertised at a later date on the State and County Procurement Notices Web site at http://www4.hawaii.gov/bidapps/ .

Campaign contributions by State and County Contractors: Contractors are hereby notified of the applicability of Section 11-205.5, HRS, which states that campaign contributions are prohibited from specified State or County government contractors during the term of the contract if the contractors are paid with funds appropriated by a legislative body. For more information, contact the Campaign Spending Commission at (808) 586-0285 or go to their Web site at http://www.hawaii.gov/campaign.

Copies of the DPW Form 120 and Supplements are available at the Public Works Administration Office, Kalanimoku Building, Room 426 or go our Web site at http://hawaii.gov/pwd and click on Professional Services. For further information, please fax your questions to DAGS Technical Services Office at 586-0745 or e-mail us at the above address.

PROJECT LIST

The following is a list of projects and project categories that may require professional services during fiscal year 2008-2009. The approximate consultant fee ranges are shown in ( ) and are given according to the following schedule: Range A - Less than $150,000; Range B - $150,000 to $500,000; Range C - Over $500,000.

1. KALAUPAPA SETTLEMENT, MOLOKAI, IMPROVEMENTS TO KALAUPAPA HARBOR AND SURROUNDING ELEMENTS (RANGE A)

2. HAWAII STATE HOSPITAL, REPAIRS AND IMPROVEMENTS TO VARIOUS BUILDINGS AND SITES, OAHU, MAY INCLUDE REROOFING, STRUCTURAL WORK, AND VARIOUS OTHER IMPROVEMENTS (RANGE A,B)

3. VARIOUS IMPROVEMENTS TO DEPARTMENT OF HEALTH FACILITIES, STATEWIDE, MAY INCLUDE REROOFING, RENOVATIONS, AIR CONDITIONING UPGRADES, AND OTHER VARIOUS IMPROVEMENTS (RANGE A,B)

4. WAIMANO RIDGE, REPLACE WATER SYSTEM AND OTHER BUILDING IMPROVEMENTS, OAHU (RANGE A)

5. PUBLIC LIBRARIES, HEALTH AND SAFETY, STATEWIDE, PROJECT MAY INCLUDE, BUT NOT LIMITED TO, THE REMOVAL OF HAZARDOUS MATERIALS, RENOVATIONS FOR LIBRARY PATRONS AND EMPLOYEES, ENVIRONMENTAL CONTROLS, FIRE PROTECTION, IMPROVEMENTS TO BUILDING AND GROUNDS, AND OTHER RELATED WORK (RANGE A,B)

6. PUBLIC LIBRARIES, ENERGY EFFICIENCY PROJECTS, STATEWIDE (RANGE A,B)

7. MANOA PUBLIC LIBRARY EXPANSION, OAHU, GROUND AND SITE IMPROVEMENTS (RANGE A)

8. MILILANI PUBLIC LIBRARY PARKING LOT EXPANSION, OAHU, GROUND AND SITE IMPROVEMENTS (RANGE B)

9. MANOA PUBLIC LIBRARY INTERIM FACILITIES, OAHU, TWO PORTABLE CLASSROOMS TO BE LOCATED ON THE GROUNDS OF NOELANI ELEMENTARY SCHOOL. THE PORTABLE CLASSROOMS WILL SERVE AS AN INTERIM LOCATION FOR THE MANOA PUBLIC LIBRARY AND REMAIN ON THE NOELANI CAMPUS FOR THE USE OF THE SCHOOL AFTER THE WORK ON THE MANOA LIBRARY IS COMPLETED (RANGE A)

10. MCCULLY-MOILIILI PUBLIC LIBRARY, OAHU, REPAIR OR REPLACE THE MCCULLY-MOILIILI PUBLIC LIBRARY AIR CONDITIONING SYSTEM (RANGE A)

11. NANAKULI PUBLIC LIBRARY, OAHU, PLANS FOR A NEW PUBLIC LIBRARY IN NANAKULI (RANGE A)

12. HEALTH AND SAFETY, ALOHA STADIUM, OAHU, MITIGATION/ELIMINATION OF CONDITIONS THAT MAY BECOME HAZARDOUS TO HEALTH AND SAFETY, INCLUDING REPAIRS, ALTERATIONS, AND IMPROVEMENTS TO THE ALOHA STADIUM TO MEET CODE, SAFETY, AND/OR OPERATIONAL REQUIREMENTS (RANGE A,B,C)

13. PSD WAIAWA CORRECTIONAL FACILITY, WASTEWATER SYSTEM IMPROVEMENTS, OAHU (RANGE A)

14. PSD WAIAWA CORRECTIONAL FACILITY, IMPROVEMENTS TO FACILITY POWER SYSTEM, OAHU (RANGE A)

15. PSD GENERAL ADMINISTRATIONS, REPAIRS, ALTERATIONS AND IMPROVEMENTS FOR ALL DEPARTMENT OF PUBLIC SAFETY (PSD) PROGRAMS, STATEWIDE (RANGE A,B,C)

16. PSD GENERAL ADMINISTRATION, ENERGY CONSERVATION PROGRAM PLANNING, STATEWIDE (RANGE A,B)

17. PSD GENERAL ADMINISTRATION, CORRECTIONAL FACILITIES DEVELOPMENT, HAWAII, TO PROVIDE A MINIMUM OF 500 ADDITIONAL IN-STATE BEDS WITH SUPPORT PROGRAM SPACE FOR DRUG TREATMENT AND OTHER REHABILITATIVE SERVICES (RANGE C)

18. PSD GENERAL ADMINISTRATION, RENOVATIONS, ALTERATIONS AND IMPROVEMENTS AT ALL PSD PROGRAMS, STATEWIDE. REPAIRS, ALTERATIONS AND IMPROVEMENTS FOR CORRECTIONAL FACILITIES (RANGE A,B)

19. BISHOP MUSEUM, OAHU, REPAIRS AND MAINTENANCE AND OTHER RELATED IMPROVEMENTS AT THE BISHOP MUSEUM (RANGE A)

20. DAGS ICSD, HEALTH AND SAFETY, REPAIRS, UPGRADES AND EXPANSION OF CRITICAL COMMUNICATIONS BACKBONE SYSTEMS, INCLUDING THE STATEWIDE ANUENUE AND HAWAIIAN MICROWAVE SYSTEMS AND THE WINDWARD, NORTH SHORE, AND CENTRAL OAHU RADIO SITES (RANGE A,B)

21. DAGS ENERGY CONSERVATION IMPROVEMENTS, STATEWIDE, FOR DEVELOPMENT AND IMPLEMENTATION OF A COMPREHENSIVE ENERGY CONSERVATION PLAN TO MAXIMIZE ENERGY EFFICIENCY IN PUBLIC FACILITIES AND OPERATIONS (RANGE A,B,C)

22. DAGS,IMPROVEMENT AND MAINTENANCE OF PUBLIC FACILITIES AND SITES, STATEWIDE, PROJECTS MAY INCLUDE ROOFING, OTHER REPAIRS, AND IMPROVEMENTS (RANGE A,B)

23. DAGS, KALANIMOKU BUILDING, EMERGENCY OPERATING CENTER, OAHU (RANGE B)

24. KEAKEALANI STATE OFFICE BUILDINGS, HAWAII, REPAIR AND RESURFACING OF HAUKAPILA STREET (RANGE A)

25. JUDICIARY FACILITIES, STATEWIDE, REMODELING AND UPGRADING OF JUDICIARY BUILDINGS (RANGE A,B)

26. HOAPILI HALE AIR CONDITIONING EQUIPMENT REPLACEMENT, MAUI, REPLACEMENT OF AIR CONDITIONING SYSTEM EQUIPMENT AT HOAPILI HALE (RANGE A)

27. HOAPILI HALE ELEVATOR SYSTEM UPGRADE, MAUI, UPGRADING OF ELEVATOR SYSTEM EQUIPMENT (RANGE A)

28. KA’AHUMANU HALE AND KAUIKEAOULI HALE FACILITY REDEVELOPMENT PLANNING, OAHU (RANGE B)

29. STATUS OFFENDER SHELTER AND JUVENILLE SERVICES CENTER, OAHU, DEVELOPMENT OF A NEW STATUS OFFENDER SHELTER AND JUVENILLE SERVICES CENTER (RANGE B)

30. LAHAINA DISTRICT COURT AIR CONDITIONING EQUIPMENT REPLACEMENT, MAUI, REPLACEMENT OF AIR CONDITIONING SYSTEM AT THE LAHAINA DISTRICT COURT (RANGE A)

31. NORTH KOHALA DISTRICT COURT FACILITY ALTERATIONS AND IMPROVEMENTS, HAWAII, FACILITY ALTERATIONS AND IMPROVEMENTS AT THE NORTH KOHALA DISTRICT COURT BUILDING IN KAPA’AU (RANGE A)

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