Notice to Providers of Professional Services for Capital Improvement Projects 2009-10. AMENDMENT NO. 1
AMENDMENT NO 1: CITY AND COUNTY OF HONOLULU EXPRESS STATE PERMIT (ESP) PROCESS. SEE SUBMITTAL REQUIREMENTS. The State of Hawaii, Department of Accounting and General Services (DAGS), Public Works Division (PWD) anticipates the need for professional services for capital improvement program and other projects during fiscal year July 1, 2009 - June 30, 2010.
DAGS is seeking qualified firms to provide professional services in the
2. CIVIL ENGINEERING
3. ELECTRICAL ENGINEERING
4. MECHANICAL ENGINEERING
5. STRUCTURAL ENGINEERING
6. LANDSCAPE ARCHITECTURE
9. ENVIRONMENTAL ENGINEERING/SERVICES
10. OTHER ARCHITECTURE/GENERAL ENGINEERING
A. PROJECT MANAGEMENT
B. CONSTRUCTION MANAGEMENT
C. COMMISSIONING SERVICES
D. RETRO-COMMISSIONING SERVICES
E. CONSTRUCTION CLAIMS CONSULTANT
F. ENERGY PERFORMANCE ENGINEERING CONSULTANT
G. DAM SAFETY ENGINEER
H. GEOTECHNICAL ENGINEERING
Consultants interested in providing professional services must submit the following items to the State Comptroller, DAGS, c/o the Public Works Administrator, Kalanimoku Building, Room 426, 1151 Punchbowl Street, Honolulu, Hawaii 96813 by June 30, 2009, 4:30 p.m.:
RESPONSE TO AMENDMENT NO. 1 – CITY AND COUNTY OF HONOLULU ESP PROCESS: Consultants interested in being considered for Oahu projects in which DAGS desires to use the ESP process must submit their statement(s) (See SUBMITALL REQUIREMENTS NO. 19) to the above address by August 5, 2009.
1. Letter of interest indicating: 1) the discipline(s)/category(s); and 2) the title and corresponding number of each project and/or project category for which the firm is interested and qualified to provide professional services (see discipline list above and project list below). For project categories with multiple fee ranges, indicate the fee range(s) for which you are interested and qualified.
2. Completed DPW Form 120 (Revised 6/99) including Supplement 1 (original + 1 copy + PDF file on CD).
3. Statement of qualifications (SOQ) for each discipline highlighting the firm’s qualifications, expertise and experience (original + 1 copy + PDF file on CD). One SOQ per discipline. SOQ must list licensed or certified personnel in the discipline. Limit SOQ write-up to five pages per discipline.
4. Proof of professional liability insurance in accordance with DAGS’ “Policies and Procedures Governing Design Consultant Contracts” for all projects with an estimated construction cost of $200,000 or more. The amount of coverage per occurrence shall not be less than 50% of the project’s construction cost estimates, but need not exceed $1.0 million.
5. The names and phone numbers of up to five clients who may be contacted including at least two for whom services were rendered during the preceding year.
6. Statement indicating any conflicts of interest in performing services for DAGS and/or the State of Hawaii. List membership on State boards, commissions, etc. For additional information, please refer to the State Ethics Code, Chapter 84, Hawaii Revised Statutes, or go to the Hawaii State Ethics Commission Web site at http://hawaii.gov/ethics/ .
7. Statement indicating any objections to retaining specialty subconsultants (i.e., environmental, geotechnical, etc.) under prime contract. Objections may affect a firm’s consideration for certain projects. Note that it is typically DAGS’ intent to hire all subconsultants under the prime consultant’s contract.
8. Firms interested in the disciplines/categories of Architecture, Civil Engineering, Electrical Engineering, Mechanical Engineering, Structural Engineering, Landscape Architecture, or Surveying must have the applicable Hawaii State licensed architect or engineer on staff that will perform, conduct or supervise the work.
9. Firms interested in the discipline/category of Planning must have the necessary education, training and experience.
10. Firms interested in the discipline/category of Environmental Engineer/Services which include asbestos-containing materials (ACM), lead-containing paint (LCP), underground storage tanks (UST) and other hazardous materials projects must submit DPW Form 120, Supplements A, B and C, respectively; and copies of all required certifications. Federal EPA and State Department of Health accreditation and training are required for projects involving the removal of ACM, LCP, UST, and other hazardous materials.
11. Firms interested in the disciplines/categories of Project Management or Construction Management must provide the name, experience and qualifications (training courses, certifications, etc.) of the proposed project/construction manager. Project Management and Construction Management firms must have a Hawaii State licensed architect and/or engineer on staff that will perform, conduct or supervise the work.
12. Firms interested in telecommunications infrastructure projects must provide the name, experience and qualifications (training courses, certifications, etc.) of the proposed staff.
13. In accordance with Act 96 (House Bill 2175 CD1, twenty-third Legislature, 2006): To the extent possible, DAGS intends to design and construct buildings meeting the Leadership in Energy and Environmental Design (LEED) silver or two green globes rating system or another comparable state-approved, nationally recognized, and consensus-based guideline, standard, or system, except when the guideline, standard, or system interferes or conflicts with the use of the building or facility as an emergency shelter. Firms interested in this type of work must provide the name(s) of the proposed staff with relevant experience and qualifications (such as LEED accreditation).
14. DAGS intends to implement commissioning for various projects ranging from systems commissioning to whole facility commissioning and retro-commissioning of existing buildings. Firms interested in the discipline/category of Commissioning or Retro-Commissioning must provide name(s) of the proposed staff with relevant experience and qualifications. Commissioning and Retro-Commissioning firms must have a professional licensed architect and/or engineer on staff that will perform, conduct or supervise the work. Firms interested must provide evidence and indicate the State in which the proposed staff holds a professional license.
For retro-commissioning projects that require design services, the firm must have the applicable Hawaii
State licensed architecture and/or engineering staff to perform, conduct or supervise the work.
15. Architect and/or engineering firms qualified in Construction Contract Claims and Litigation shall have the following areas of experience and expertise:
· Claim Preparation, Analysis, and Response
· CPM Schedule Analysis to Quantify Delay, Time Extension, and Extended Home Office Entitlement
· Quantification of Damages including Delay and Loss of Productivity
· Expert Reports and Testimony in Mediation, Arbitration, and Litigation
· Graphics and Multimedia Presentation
· Defective Plans and Specifications Analysis
· Change Order/Claims Evaluations, Preparation, and Negotiations
· Discovery and Deposition Assistance
16. DAGS is seeking qualified Energy Performance Engineering Consultant firms to provide professional services with Technical Support and Assistance for Energy Savings Performance Contract (ESPC) projects, Statewide.
Qualified Energy Performance Engineering Consultant firms need to be able to provide DAGS (for its managed facilities or other State agencies that DAGS services) with technical support and assistance during the planning, development, implementation or administration of State agency projects involving new improvements, modifications or renovations, repairs or maintenance work done through the Energy Savings Performance Contract (ESPC) process.
Minimum Qualifications/Work Experience:
· Resume (including qualifications of each staff) to be used on an ESPC project, with the professional background; membership or affiliation with any type of energy savings performance contracting association; years of hands-on experience advising government agencies in implementing energy savings performance contracting.
· Relevant experience of the energy performance engineering consultant firm, such as description of types of technical support or assistance provided for other government agencies in energy savings performance contracting.
· Previous experience of the designated Project Manager that has acted as principal for at least three (3) projects of over 10,000 square feet in the past three (3) years.
· A representative sample of documents relating to technical support and/or assistance provided for other government agencies in energy savings performance contracting that was prepared by the energy performance specialty consultant firm.
17. DAGS is seeking qualified Dam Safety Engineering firms to provide professional services for inspection, analysis, computation, design and management of construction projects for dams and reservoirs, statewide. Work may include phase 1 visual dam safety inspections, hydrology analysis, hydraulic calculations, stability analysis, soils borings/lab analysis, seepage analysis, topographic surveys, bathymetric surveys, hydraulic modeling, permitting, environmental assessments/impact statements, development of construction documents, oversight of construction work and preparation of operation and maintenance manuals for the dam facility. Qualified firms must have a licensed Hawaii State professional engineer on staff that will perform, conduct or supervise the work.
18. Any relevant information on the firm’s experience, expertise and past performance including but not limited to quality of work, cost control and ability to meet schedules may be submitted.
19. Interested consultants must provide a statement that they and their subconsultants are willing to do the work under the ESP process for the island of Oahu; otherwise, this may affect a firms’s consideration for projects in which DAGS desires to use the ESP process.
The ESP process is a cooperative effort between the City and County of Honolulu (C&C) and the State of Hawaii to accelerate the review and permitting process and to overcome any barriers that might impede the progress of State construction projects under the Federal and State Economic Stimulus Initiatives.
To understand the C&C process and requirements, we direct you to the website http://www.honoluludpp.org/PermitInfo
Once in the website, go to Express State Permits (ESP) for more information.
Certification: Licensed Professional Architect/Engineer’s seal(s) or stamp(s), signature(s), authentication statements, and certifications are required by the architect and/or engineer. We especially note in the ESP Checklist A – Repair and Maintenance, Section A.4.3 AS-BUILD PLANS requirements of the licensed architect/engineer at the bottom of checklist page 1 of 2 and top of page 2 of 2. The selected consultant and its sub-consultants will be required to provide the necessary certifications.
Electronic Submittals (Optional): Submittals may be e-mailed to firstname.lastname@example.org in MS Word, WordPerfect or Adobe PDF.
Exception: Consulting firms who received a DAGS qualification for professional services letter that qualified the firm until September 30, 2010, and are requesting work only in their qualified discipline(s) need only submit a letter of project interest, updated statement of qualifications and professional liability insurance (items Nos. 1, 3 and 4 above).
Incomplete Submittals: Submittals received by the due date but with missing or deficient items will be considered “incomplete.” Applicants will be notified of the deficiencies and will have five (5) working days from the notification date to submit all the required items or their submittal will be considered “late.”
Late Submittals: Submittals received after the above due date will be considered “late.” Qualified applicants will be considered for projects for the balance of the fiscal year after a qualification period of up to ninety (90) calendar days.
Selection of professionals will be made in accordance with Section 103D-304, Hawaii Revised Statutes and Section 3-122-Subchapter 7, Hawaii Administrative Rules, as amended. The selection criteria employed in descending order of importance shall be:
1. Experience and professional qualifications relevant to the project type. Note that qualifications may include accreditation, such as LEED, for applicable projects.
2. Past performance on projects of similar scope for public agencies or private industry.
3. Capacity to accomplish the work in the required time.
4. Any other criteria as determined by the selection committee to be relevant or necessary.
The selection committee will give first consideration to those professionals who expressed interest in the specific project or project type. However, the selection committee may consider all professionals who responded to this notice when in the best interest of the State.
Not all the listed projects will necessarily be implemented this year. Also, DAGS may implement projects other than those specifically listed without additional notices. Certain listed projects may be advertised again in order to obtain additional information or if the response to this notice is inadequate. Other projects may also be advertised at a later date on the State and County Procurement Notices Web site at http://www4.hawaii.gov/bidapps/ .
Campaign contributions by State and County Contractors: Contractors are hereby notified of the applicability of Section 11-205.5, HRS, which states that campaign contributions are prohibited from specified State or County government contractors during the term of the contract if the contractors are paid with funds appropriated by a legislative body. For more information, contact the Campaign Spending Commission at (808) 586-0285 or go to their Web site at http://www.hawaii.gov/campaign.
Copies of the DPW Form 120 and Supplements are available at the Public Works Administration Office, Kalanimoku Building, Room 426 or go our Web site at http://hawaii.gov/pwd and click on Professional Services. For further information, please fax your questions to DAGS Technical Services Office at 586-0745 or e-mail us at the above address.
The following is a list of projects and project categories that may require professional services during fiscal year 2009-2010. The approximate consultant fee ranges are shown in ( ) and are given according to the following schedule: Range A - Less than $150,000; Range B - $150,000 to $500,000; Range C - Over $500,000.
1. AGRICULTURE, MISCELLANEOUS HEALTH, SAFETY, CODE, AND OTHER REQUIREMENTS, STATEWIDE (RANGE A)
2. HAWAII STATE HOSPITAL, REPAIRS AND IMPROVEMENTS TO VARIOUS BUILDINGS AND SITES, OAHU. REPAIRS AND IMPROVEMENTS MAY INCLUDE REROOFING, STRUCTURAL WORK, AND VARIOUS OTHER IMPROVEMENTS (RANGE A,B)
3. VARIOUS IMPROVEMENTS TO DEPARTMENT OF HEALTH FACILITIES, STATEWIDE. IMPROVEMENTS MAY INCLUDE REROOFING, RENOVATIONS, AIR CONDITIONING UPGRADES, AND VARIOUS OTHER IMPROVEMENTS (RANGE A)
4. ENERGY EFFICIENCY IMPROVEMENTS TO DEPARTMENT OF HEALTH FACILITIES, STATEWIDE. IMPROVEMENTS TO MECHANICAL SYSTEMS AT DEPARTMENT OF HEALTH FACILITIES TO PROVIDE ENERGY SAVINGS (RANGE A,B)
5. ADDITIONAL COLUMBARIA NICHES, STATEWIDE (RANGE A,B)
6. LUMP SUM CIP – VETERANS CEMETERY IMPROVEMENTS, STATEWIDE (RANGE A,B)
7. PUBLIC LIBRARIES, HEALTH AND SAFETY, STATEWIDE. PROJECT MAY INCLUDE BUT NOT LIMITED TO THE REMOVAL OF HAZARDOUS MATERIALS, RENOVATIONS FOR LIBRARY PATRONS AND EMPLOYEES, ENVIRONMENTAL CONTROLS, FIRE PROTECTION, IMPROVEMENTS TO BUILDINGS AND GROUNDS, AND OTHERS; GROUND AND SITE IMPROVEMENTS (RANGE A,B)
8. AIEA PUBLIC LIBRARY, OAHU. RELOCATE AIEA PUBLIC LIBRARY FROM ITS CURRENT LOCATION TO A PARCEL OF LAND ALREADY OWNED BY THE STATE NEAR THE OLD SUGAR MILL PROPERTY; GROUND AND SITE IMPROVEMENTS (RANGE C)
9. MCCULLY-MOILILI PUBLIC LIBRARY, SECURITY GATES AND FENCE, OAHU. SECURITY GATES AND FENCE AROUND THE FULL PERIMETER OF THE LIBRARY FACILITY AND PARKING AREA; GROUND AND SITE IMPROVEMENTS (RANGE A)
10. LUMP SUM HEALTH AND SAFETY, ALOHA STADIUM, OAHU. THE MITIGATION/ELIMIATION OF CONDITIONS THAT MAY BECOME HAZARDOUS TO HEALTH AND SAFETY, INCLUDING REPAIRS, ALTERATIONS, AND IMPROVEMENTS TO THE ALOHA STADIUM TO MEET CODE, SAFETY, AND/OR OPERATIONAL REQUIREMENTS (RANGE A,B,C)
11. AMERICANS WITH DISABILITIES ACT (ADA) AND INFRASTRUCTURE IMPROVEMENTS, STATEWIDE. MODIFICATIONS FOR PERSONS WITH DISABILITIES AND TO IDENTIFY AND CORRECT EXISTING DEFICIENCIES FOR THE DEPARTMENT OF DEFENSE (DOD) FACILITIES (RANGE A,B)
12. BIRKHIMER TUNNEL AND SUPPORT FACILITIES, HEALTH AND SAFETY REQUIREMENTS, OAHU. IMPROVEMENTS TO THE STATE EMERGENCY OPERATING CENTER, BIRKHIMER TUNNEL, AND SUPPORT FACILITIES TO INCLUDE AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE, SPRINKLER SYSTEM, ADDITIONAL INSTALLATION OF CONDUITS, REMOVAL OF OVERHEAD UTILITY LINES, AND OTHER IMPROVEMENTS (RANGE A)
13. RETROFIT PUBLIC BUILDINGS WITH HURRICANE PROTECTIVE MEASURES, STATEWIDE. (RANGE A,B)
14. LUMP SUM HEALTH AND SAFETY, INFORMATION AND COMMUNICATION SERVICES DIVISION, STATEWIDE. REPAIRS, UPGRADES AND EXPANSION OF CRITICAL COMMUNICATIONS BACKBONE SYSTEMS, INCLUDING THE STATEWIDE ANUENUE AND HAWAIIAN MICROWAVE SYSTEMS AND THE WINDWARD, NORTH SHORE, AND CENTRAL OAHU RADIO SITES (RANGE A,B)
15. ENERGY CONSERVATION AND SUSTAINABLE DESIGN IMPROVEMENTS, STATEWIDE. DEVELOPMENT AND IMPLEMENTATION OF A COMPREHENSIVE ENERGY CONSERVATION PLAN TO MAXIMIZE ENERGY EFFICIENCY IN PUBLIC FACILITIES AND OPERATIONS (RANGE A,B)
16. LUMP SUM MAINTENANCE OF EXISTING FACILITIES, PUBLIC WORKS DIVISION, STATEWIDE. PROJECT MAY INCLUDE ROOFING, OTHER REPAIRS, AND IMPROVEMENTS (RANGE A,B)
17. KAPOLEI JUDICIARY COMPLEX, OAHU. NEW ADMINISTRATIVE SERVICES OFFICE BUILDING AT KAPOLEI, OAHU (RANGE A,B)
18. KONA JUDICIARY COMPLEX, HAWAII. NEW JUDCIARY COMPLEX FOR KONA, HAWAII. (RANGE B)
19. LUMP SUM CIP FOR JUDICIARY FACILITIES, STATEWIDE. REMODELING AND UPGRADING OF JUDICIARY BUILDINGS. (RANGE A,B,C)