Cooperative Purchasing Program - SPO Price & Vendor List Contracts - For State and County Personnel
On this page:
- Cooperative Purchasing
- Price and Vendor List Contracts
Cooperative purchasing occurs when one government procurement unit procures with one or more other government procurement units or qualified nonprofit agencies pursuant to HAR Chapter 3-128. Procurement units have the authority to procur and are of 2 types: internal, or within the State of Hawaii and external, located outside the State of Hawaii. Requirements for cooperative purchasing include but are not limited to:
- prior written permission by the Chief Procurement Officer;
- written agreements between the participating and lead agency;
- public notice of the soliciatation within the State of Hawaii;
- inclusion of participating agencies in the public notice.
Note: 'Piggybacking' on existing contracts is not permitted.
For more information see the training reference for Cooperative Purchasing and Price and Vendor List Contracts and Procurement Circular 2006-09.
Questions? Contact Bonnie Kahakui at 587-4704 or firstname.lastname@example.org
A price list contract is comprised of a group of common items or services competitively bid to set the prices contractually for a specified time period. A vendor awarded a price list contract is obligated to provide the specified goods or services, at the contracted price and terms, to all purchasing agencies committed to the contract.
A vendor list contract is comprised of qualified vendors that were competitively solicited to provide specified goods and/or services (i.e. Copiers and Facsimile Equipment, WSCA Computer Equipment and Services, etc.) for a specified period and usually at discount rates from a vendor's established catalog or product lists.
To utilize a price or vendor list contract:
- a CPO jurisdiction or government agency must be listed in the price/vendor list contract; and
- personnel purchasing from a price/vendor list contract must take SPO Workshop SPO 190.
Question about a price/vendor list contract? Contact the contract administrator (located in the price/vendor list contract)
Procurement Circular 2006-09 - Cooperative Procurement Agreement Compliance Requirements
Procurement Circular 2009-10 - Hawaii Administrative Rules for ...Chapter 3-128
Form SPO-005 - Request for Purchase Exemption from SPO Price or Vendor List Contract
Form SPO-037 - Request to CPO to Conduct a Cooperative Purchase
Contact Bonnie Kahakui at 587-4702 or email@example.com for the form and detailed instructions specific to your procurement.
HRS Chapter 103D Part VIII Government Relations and Cooperative Purchasing
Sections 103D-801 through 103D-810
Hawaii Administrative Rules (HAR) Chapters 3-120 to 3-132
All HAR chapters apply
Procurement circulars provide additional guidance or procedures.
See also Comptroller Memoranda