Small Purchases Method of Procurement Pursuant to HRS 103D
Also known as small purchase request for quote.
Act 173 SLH 2012 increased small purchase thresholds.
|Determination for Use||
May be used for purchases within the small purchase threshold amount, and award is based on the lowest responsive, responsible quote. Small purchases shall be simple to procure and administer while providing for as much competition as is practicable.
|Basis for Award||Lowest responsive, responsible quote.|
|Brief Description of Procedures||
A small purchase request for quotation is developed including specifications, administrative requirements, provisions, etc. The solicitation is issued on an eProcurement System (Hawaii eProcurement System - HePS for the Executive Branch). Award is issued on the eProcurement system to the lowest, responsible, responsive offeror. Awards of $2,500 and greater are reported on the SPO awards posting system
For solicitations between $5,000 and less than $15,000- for the Executive Branch ($25,000 for other CPO Jurisdictions) 3 written quotes may be solicited from vendors who may provide the goods, services or construction being solicited. Awards of $2,500 and above are reported on the Awards Posting website (Executive Branch).
Goods and services: less than $100,000*
|Term Limits of Contract||In accordance with the request for quote.|
|Public Notice of Solicitation||
Note: Small purchases of $25,000 and greater shall be procured using an eProcurement system. Chief Procurement Officers may be more restrictive. For the executive branch use of the eProcurement system is required for all small purchases of $15,000 and greater.
|Public Notification/Posting of Award||Required. Awards of $2,500 and above shall be posted to Awards Reporting Website (Executive Branch) within 7 days of award (Procurement Circular 2012-04 Instructions.)
|Protests||Allowed for any phase of solicitation and award.
(Reference: HRS 103D-701)
|Preferences||Preferences do not apply.|
|Electronic Procurement System||
- Small Purchase Procurement Method Awards
- Department of Attorney General - General Conditions for Small Purchase procurement method contracts (AG-008)
- HRS Section 103D-101 Requirements of Ethical Procurement
Hawaii Administrative Rules (HAR) Chapters 3-120 to 3-132
All HAR chapters apply
Procurement circulars provide additional guidance or procedures.