Sole Source Method of Procurement Pursuant to HRS Chapter 103D
This method of procurement is used when there is only one source.
Determination for Use
|There is only one source for the good, service or construction; and either
|Basis for Award||Approved single source at agreed upon price.|
|Brief Description of Procedures||
Procurement Officer determines a procurement may qualify as sole source. Procurement Officer checks the current List of Procurements Approved by the Procurement Policy Board as Sole Source per Chapter 3-122 Exhibit ?.
If not on the list, a form SPO-001 Notice and Request for Sole Source Procurement is completed including justification, signed and submitted by the head of the purchasing agency to the chief procurement officer.
The chief procurement officer posts the notice, reviews the request and posts the approval/disapproval on the SPO website. The CPO will not issue any action to approve until 7 days after posting of the notice, to allow time for objections.
Awards are posted on the Awards reporting site by the department within 7 days of award.
|Monetary Cap||In accordance with the approved sole source and contract. Awards over $100,000 require cost or pricing data (HAR Section 3-122-123)|
|Term Limit||1 Year|
Chief Procurement Officer posts the notice of sole source for a minimum of 7 days before approval action by chief procurement officer.
|Public Notice of Award||Required. Awards of $2,500 and greater must be posted to Awards Reporting Website (Executive Branch) within 7 days of award.|
Inquiries or objections shall be submitted in writing as stated in the Notice of Sole Source.
Protest of an award: shall be submitted in writing within 5 working days of posting of award. (HAR Section 3-126-4 )
(Reference: HRS 103D-701)
|Preferences||Preferences do not apply.|
|Electronic Procurement System||Not used for this method of procurement at this time.|
- Procurements Approved for Sole Source by Procurement Policy Board Pursuant to HAR Section 3-122-81
- Requests for Sole Source - CPO Approvals (Executive Branch)
- Department of Attorney General - General Conditions for Sole Source Contracts
- HRS Section 103D-101 Requirements of Ethical Procurement
- HRS 103D Hawaii Public Procurement Code (Table of Contents) (Links to sections)
HAR Chapter 3-122, Subchapter 9 Sole Source Procurement
|3-122||Source Selection and Contract Formation
|3-125||Modifications and Terminations of Contracts|
|3-126||Legal and Contractual Remedies|
|3-128||Governmental Relations and Cooperative Purchasing|
|3-132||Value Engineering Incentives in Construction Contracts|
|2011-06||Hawaii Administrative Rules (HAR) Chapter 3-125 Modifications and Terminations of Contracts|
|2011-04||Hawaii Administrative Rules (HAR) for Chapter 3-120, General Provisions|
|2010-06||Notice of Suspension for Yama's Roofing, Inc.|
|2010-02||2010 Procurement Related Legislation|
|2010-01||Posting Procurement Awards, Notices and Solicitations (PANS)|
|2009-16||ACT 175, SLH 2009: PART III, SECTIONS 7, 9 and 10 Procurement Protests and Dispute|
|2009-08||ACT 175, SLH 2009: PART II, SECTION 3 - Guidance on Procurement of Fresh Meats and Produce, and Animals and Plants|
|2008-09||SPECIFICATIONS Pursuant to HRS Chapter 103D, Part IV, and HAR, Chapter 3-122, Subchapter 3|
|2007-05||Bid Security, Contract Performance and Payment Bonds|
|2006-09||Cooperative Purchasing Agreement Compliance Requirements|
|2006-02||Campaign Contributions by State and County Contractors Section 11-205.5, Hawaii Revised Statutes|
|2005-04 as amended||Hawaii Compliance Express (HCE)|
|2002-06||Implementation of the Hawaii Supreme Court's January 28, 2002 Decision in the Okada Trucking Case|
|2001-12||Rescission of the Corporate Resolution and Corporate Seal Requirements for Contract|
|1999-03||Act 162, SLH 1999 (S.B. 1101) on Remedies of Part VIII, Chapter 103D, HRS|
2007-02 Bid Security, Contract Performance and Payment Bonds
2003-02 Qualification Questionnaire