FAQ on the New SPO Website For State & County Personnel
- Could you provide a site map showing the overall organization of the site?
- Someone mentioned the website might look a little different depending on the browser used. Does the website work using the Safari browser?
- I miss having links to the DAGS and State of Hawaii website. Could you add them somewhere?
- Where can I access the Excess Property List?
- Has the login/password changed to access the Excess Property List?
- I know forms are fillable but can we save the form as a file once completed?
- I notice the report indicating who registered for workshops is not there. Will you be adding it?
- What if I don't receive a training registration confirmation email for a webinar?
- Could SPO keep track of the training we have taken/need to take?
- How do we obtain access to SPO Training Attendance Reports?
- Where is the list of businesses under debarment or suspension?
- I noticed on the Debarment and Suspension page, there is a link to the federal debarment/suspension list. Does the SPO require purchasing personnel to check whether vendors are debarred/suspended by the federal government?
- Are directives on the SPO website?
- Where can I find information on Preferences, specifically Hawaii Products?
- Are the Hawaii product vendor datasheets on the website like they were on the old website?
- Do the vendor datasheets for Hawaii Products indicate whether the vendor is compliant with HRS 103D-310(c)?
- To make a more user-friendly health and human service RFP, instead of stating the rules/processes governing requirements for the RFP in the RFP document, can the RFP show the link to the rule/process explaining the process/requirement?
- In the health and human services RFP template, do links in the Website References Section need to be adjusted for the new SPO website?
- Are RFPs available in Zoomtext or JAWS?
- Can you address the accessibility of the SPO website?
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Could you provide a site map showing the overall organization of the site?
A site map appears in the Header of each page on the right above the blue stay connected button. See also Information Available on the SPO Website.
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Someone mentioned the website might look a little different depending on the browser used. Does the website work using the Safari browser?
Yes. The website works if you open it in Safari. We are told it also works if you are using an iPad.
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I miss having links to the DAGS and State of Hawaii website. Could you add them somewhere?
In the header of each page, on the right, is a blue Stay Connected button that links to the state website to a page that has links to each department including DAGS.
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Where can I access the Excess Property List?
From the SPO home page select For State & County Personnel from the header menu (or the sidebar). Scroll to Inventory Management and Excess Property, select Inventory Management Manual, ... and then select Excess Property List.
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Has the login/password changed to access the Excess Property List?
No the login/password has not changed.
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I know forms are fillable but can we save the form as a file on our computer once completed?
Yes. A form may be saved as a file.. However, always go to the SPO Forms page whenever you need to utilize a form. Forms are updated as needed and you are responsible for utilizing the current form. If the form is in Adobe Acrobat and you do not have the full version you may need to print the completed form to Adobe Acrobat or PDF in order to save the information you have entered.
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I notice the report indicating who registered for workshops is not there. Will you be adding it?
A Who Registered report is no longer necessary. Since registrants will be registering directly on the webinar site, they will receive immediate confirmation from the webinar site as well as reminder emails.
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What if I don't receive a training confirmation email for a webinar?
The most common reason a confirmation email is not received is because the person registering entered their email address incorrectly. If you don't receive a confirmation email, register again. Ensure your email address is entered correctly. SPO cannot change your email address on your registration - it is automatically controlled by the webinar site. You may cancel the first registration by following the instructions at the bottom of the reminder email.
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Could SPO keep track of the training we have taken/need to take?
SPO provides quarterly SPO Training Reports indicating all workshops taken by attendee (as entered by attendee in the registration) and has been doing so since May 2009. The most current reports are online on the Training Schedule and Registration page. Contact your department SPO Training Point-of-Contact to obtain a copy of . Not sure of the workshops you need to take? SPO provides step-by-step guidance on the SPO website. On the training Schedule and Registration page, select Training Requirements - Which Workshops Do I need to Take?
Each attendee is responsible for keeping track of required workshops. Requirements are dependent on the method of procurement in which the attendee will be participating/conducting. As mentioned earlier, explicit step-by-step instructions on how to determine required workshops are on the SPO website.
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How do we obtain access to SPO Training Attendance Reports?
Contact your department SPO Training Point-of-Contact and they will provide you with the most recent SPO Training Attendance Reports.
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Where is the list of businesses under debarment or suspension?
From the SPO homepage, select For State and County Personnel. Select Debarment and Suspension (Under Procurement: Purchasing Procedures...) You will also find a link under the Goods, Services and Construction webpage and each method of procurement webpage, as applicable.
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I noticed on the Debarment and Suspension page, there is a link to the federal debarment list. Does the SPO require purchasing personnel to check whether vendors are debarred/suspended by the federal government?
The link is placed on the webpage to assist procurement personnel. When utilizing federal funding, it may be required to check the Federal Excluded Parties List System (FEPLS) before awarding.
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Are directives on the SPO website?
Procurement Directives are available from the SPO home page. Click Procurement Directives (in the sidebar under Reference). Directives and memoranda issued by departments are on the respective department website. Select the blue Stay Connected button in the header of most SPO webpages (on the right) and select the respective department. Looking for budget execution policies? They are on the B&F website. Requirements such as insurance requirements for contracts are in Comptroller Memoranda on the DAGS website.
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Where can I find information on Preferences, specifically Hawaii Products?
From the SPO home page select For State and County Personnel and then Purchasing Goods, Services and Construction (Under Procurement: Purchasing Procedures...) and Preferences for purchasing...(under Preferences). Select Hawaii Products. You may see the listing of vendors by category or in a single alphabetical listing. The vendor name is a link anbd when selected, the vendor datasheet(s) will appear.
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Are the Hawaii product preference vendor datasheets on the website like they were on the old website?
Hawaii product preference vendor datasheets are on the website and accessible by selecting the vendor name either in the category listing or alphabetical listing.
Note: Selecting the vendor name will access all the vendor datasheets for the vendor.
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Do the vendor datasheets for Hawaii products indicate whether the vendor is compliant with HRS 103D-310(c)?
No. Compliance can change on a daily basis. That is why Hawaii Compliance Express (HCE) must be utilized to verify proof of compliance for vendors. HCE is designed to provide up-to-date information.
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To make a more user-friendly health and human service RFP, instead of stating the rules governing requirements for the RFP, can the RFP show the link to the rule explaining that process/requirement?
You can include the links in the RFP but you should be sure to include documentation as well. The reason for this is that both requirements and websites may change over time. Most health and human contracts are for several years.
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In the health and human services RFP template, do links in the Website References Section need to be adjusted for the new SPO website?
Yes, there are some links that need to be adjusted. You should check the SPO website and adjust them accordingly before issuing an RFP.
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Are RFPs available in Zoomtext or JAWS?
Our understanding is that Zoomtext and JAWS are screenreaders installed on the users computer. Contact the purchasing agency issuing the RFP if you have having difficulty.
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Can you address the accessibility of the SPO website?
This site is created in Plone, an open source content management system, designed in accordance with the Website Content Accessibility Guidelines (WCAG V. 1.0). Check the accessibility link in the header of most SPO pages (on the right above the blue Stay Connected button.)
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