State of
Department of Human Services
Benefits, Employment and
Support Services Division
Employment/Child Care Program
Office
Addendum Number 1
Date Issued:
To
Request for Proposals
RFP No. HMS 903-07-04-O
RFP Title: Skill Training Services
Date Issued:
ADDENDUM NO. 1
To
REQUEST FOR
PROPOSALS
RFP No. HMS 903-07-04-O
RFP Title: Skill Training Services
The Department of Human Services, Benefits,
Employment and Support Services Division, Employment/Child Care Program Office,
is issuing this addendum to RFP No. HMS 903-07-04-O, RFP Title: Skill Training Services, for the purposes of:
Responding to questions
that arose at the orientation meeting of
Final Revised Proposals
The proposal submittal deadline:
for Final Revised Proposals is <date>.
Attached is (are):
A summary of the questions
raised and responses for purposes of clarification of the RFP requirements.
Details of the request for final revised proposals.
If you have any questions, contact:
Contact person’s name: Geneva Candeau
Contact phone:
(808) 586-7068
Contact e-mail address: gcandeau@dhs.hawaii.gov
Contact address:
Responses to Question Raised
by Applicants
For RFP No. HMS 903-07-04-O
RFP Title:
Skill Training Services
1.
Question: Section
2 - Service Specifications, page 2,
II - General Requirements,
paragraph B “Secondary purchaser participation”
What
does “Secondary Purchases” pertain to, specifically in regards to
“After-the-fact secondary purchases?
Response:
Secondary Purchases do not
apply to the RFP cited above. For a
definition of Secondary Purchases, Pursuant to Section 3-143-608, HAR, please
consult http://www4.hawaii.gov/spoh/Forms_Instructions/forms_instructionsprov.htm
2. Question: Section 2 - Service Specifications, page 5
III
- Scope of Work, paragraph A, #4 “Terms of Subsidy”
What is the
minimum amount of work hours an employer is to employ a
SEE participant? The current SEE agreement states twenty-four (24)
hours; however, the RFP
contract states a minimum of 40 hours per week.
Will a lower amount of
hours be acceptable for subsidized wage
reimbursement?
Response: The
SEE agreement, which covers the complementary part of the classroom training,
needs not exceed 24 hours per week.
However, once the training is completed and the participant is placed in
subsidized employment, it is expected that the placement be of no less than 40
hours per week.
3. Question: Section 2 - Service Specifications, page 8
III - Scope of Work, paragraph B, #2
“Execution of Contract”, paragraph 2
“Liability Insurance”
When must we submit a Certificate of Insurance?
Response:
A Certificate of Insurance is
submitted, together with the Corporate Resolution, when the Contract is signed
by the PROVIDER. The Contract is
reviewed by the Attorney General Office prior to execution, and the Certificate
of Insurance must be attached to the Contract at that time.
4. Question: Section
2 - Service Specifications, page 9
III - Scope of Work, paragraph B, #4
“Output and performance/outcome
Measurements – Trainee
Data”
Please define further the terms “unduplicated”
and “duplicated”
Response: “Unduplicated”
means not part of any pre-existing data; new data as of the month being
reported. “Duplicated” means cumulative
data. For instance, if a participant
begins a 4-month training in November 2007, s/he will be counted once as a new
trainee in November (unduplicated) and counted for at least 4 consecutive
months as an active trainee (duplicated).
5. Question: Section
2 - Service Specifications, page 10
III -
Scope of Work, paragraph B, #4 “Output and performance/outcome
Measurements”
A 15% Bonus shall be awarded provided that 70%
of participants placed in subsidized employment by the PROVIDER are hired
unsubsidized and retain the same for no less than 90 consecutive days. During the first fiscal year, some of the
participants obviously will still be in subsidized employment status, depending
on their respective start date. How will this particular bonus be measured and
assessed? Will this be based on the
first 6 months of the contract term, considering that the Employer receives
subsidized wages for up to 6 months?
Will the PROVIDER be penalized or awarded the full 15% based on current
success ratios?
Response: The bonus will be calculated on the percentage of
participants who
completed their training, were placed in
subsidized employment, and successfully
transitioned from subsidized to unsubsidized
employment. If 90% of the trainees are
placed in subsidized employment upon
completion of the training, the PROVIDER will
be eligible for the 5% bonus
($125,000.00). We will calculate the 2nd
bonus based on
the number of participants who met the
requirements as described in the question
above.
For example:
50 participants are trained during the contract year, of which 45
participants ( 90% of 50) are subsequently placed in subsidized employment. The
requirements for the full 5% bonus have been met.
In the same example, only 10 participants
successfully transitioned from subsidized to
unsubsidized within the contract period. The full 15% bonus ($375,000.00) would only
apply if 32 participants (70% of 45) had successfully
transitioned. However, since 10
participants (31% of 32) were successful, the bonus would be of $116,250.00
(31% of
$375,000.00.)
No penalty will be assessed for those participants who are still in
training or subsidized employment at the end
of the contract period.
6. Question: Section
2 - Service Specifications, page 12
III -
Scope of Work, paragraph B, #8 “Pricing Structure or pricing methodology to
be used”
Please define the
following:
a)
Cost-plus-fixed fee: What expenses are considered “cost”, and is
the PROVIDER given the ability to add a 10% profit amount on these costs?
b)
Indirect Expenses: What expenses fall into “Indirect Expenses”,
and is the Cost-
plus-fixed
fee part of the15% cap for indirect expense?
Response: “Cost-plus-fixed-fee” allows for payment of
all incurred costs within a predetermined amount plus an agreed upon fee which
will not change. We anticipate these
fees to be limited to 10% or less of the contract award ($200,000). Also, these fees need to be built within the
contract ceiling.\
Indirect Expenses which are also referred to as
“administrative cost” are salaries and benefits not associated with providing
direct program services, plan and budget preparation, procurement, accounting
and payroll.
7. Question: Section
4 - Proposal Evaluation, page 2
III - Evaluation Criteria, paragraph B, 1,
A Necessary Skills
Please
clarify this paragraph: Described how
the proposed service is designed to
meet the pertinent
issues and problems related to the Service
Response:
That phrase is intended for the evaluator of proposals and
is part of a set of criteria the evaluator must take in consideration when
assessing any proposal.